Building managers and employers in New York understand that a clean office is more than just cleaning and that it adheres to occupational safety guidelines. The result is a healthier environment, fewer employee complaints, and a more sustainable cleaning program.
Cleaning Versus Disinfecting: Understanding the Difference
It is common to hear “clean and disinfect” used interchangeably, but the two activities serve different purposes. Cleaning involves removing dirt, dust, and other impurities from surfaces using soap, detergent, and water. This process physically removes germs and reduces their numbers on surfaces and objects. Disinfecting, on the other hand, involves using chemicals to kill germs on surfaces after cleaning. The U.S. Centers for Disease Control and Prevention (CDC) advises that, in most non-healthcare settings, routine cleaning is sufficient to maintain a safe environment and that disinfectants should be used only when someone has been ill or in high-risk situations. Overusing disinfectants can introduce unnecessary chemical exposure and does not provide additional benefits when surfaces are already clean.
Why Over-Disinfecting Is a Problem
During the COVID-19 pandemic, many workplaces introduced aggressive disinfecting protocols that involved spraying strong chemicals on desks, floors, and shared equipment multiple times a day. While these practices were understandable in the early days of the crisis, researchers and health agencies now advise that such frequent disinfection is unnecessary and potentially harmful.
Disinfectants often contain ingredients that cause respiratory irritation, skin sensitization, and endocrine disruption. OSHA warns that employers must evaluate cleaning chemicals for hazards and provide appropriate ventilation, labeling, and personal protective equipment.
Overuse of applications can exacerbate asthma and other respiratory conditions among employees. With no clear evidence that constant disinfecting reduces disease transmission in offices, these practices waste resources and may create a false sense of security.
The Case for Routine, Effective Cleaning
Most germs that cause common illnesses do not survive long on surfaces. Regular cleaning with soap or detergent removes these germs, along with dust and allergens that contribute to poor indoor air quality. The CDC recommends cleaning high-touch surfaces such as doorknobs, light switches, keyboards, and shared equipment at least once per day.
In offices with high foot traffic or shared facilities, additional cleanings of restrooms, break rooms, and communal tables are appropriate. The key is to focus on cleaning frequency and thoroughness, not layering multiple chemicals on every surface. Using microfiber cloths, vacuuming with HEPA filters, and promptly addressing spills help maintain a hygienic environment without relying on disinfectants.
When and How to Disinfect Safely
Disinfectants are essential tools when used appropriately. The CDC recommends disinfecting surfaces when there is known contamination (e.g., a person with a contagious illness in the building) or in areas at higher risk for pathogen transmission, such as healthcare settings or restrooms during outbreaks. When disinfecting, choose EPA-registered products that are effective against the targeted pathogens. Follow manufacturer instructions for contact time, dilution, and safe use. OSHA emphasizes that employers must provide Safety Data Sheets and train workers on the secure handling of cleaning chemicals, including the use of personal protective equipment and ensuring adequate ventilation. Once disinfection is complete, any residue should be removed and regular cleaning resumes.
Reducing Chemical Exposure: Practical Steps
New York offices can adopt several practices to minimize chemical exposure while maintaining cleanliness:
- Select Safer Products: Use certified green cleaning products that do not contain volatile organic compounds (VOCs) or harsh bleaches. The U.S. Environmental Protection Agency’s Safer Choice program and third-party certifications like Green Seal can guide purchasing decisions.
- Prioritize Ventilation: Ensure adequate airflow during and after cleaning to dissipate any fumes. This may involve opening windows, using exhaust fans, or scheduling cleaning when fewer people are present.
- Train Cleaning Staff: Train custodians on proper dilution, application, and storage of cleaning chemicals. OSHA requires that workers know how to handle chemicals safely and what to do in the event of exposure.
- Use the Right Tools: Microfiber cloths and mop heads attract and hold dirt without requiring strong chemicals. High-efficiency particulate air (HEPA) filters on vacuums capture fine particles that exacerbate allergies.
- Engage Employees: Encourage staff to keep their work areas tidy, dispose of trash properly, and report spills promptly. Reducing clutter makes cleaning easier and more effective.
Why Balanced Cleaning Matters to New Yorkers
New York’s dense population and diverse workforce make indoor air quality and health practices especially important. Buildings with poor cleaning protocols can contribute to the spread of respiratory illnesses and leave occupants feeling uneasy. On the other hand, intensive disinfection regimens can create chemical hazards and undermine well-being. A thoughtful cleaning program that follows CDC and OSHA guidance strikes the right balance.
By focusing on regular cleaning, strategic disinfection, and chemical safety, offices foster environments where employees feel safe and valued. This translates into higher productivity, fewer sick days, and a stronger company culture. In a city that values both performance and health, striking that balance in office cleaning in NY is no longer optional; it is essential.
